Key Responsibilities:

Executive Support:

- Manage the Executives’ calendar, including scheduling meetings, appointments, and travel arrangements.

- Prepare and edit correspondence, reports, presentations, and other documents as needed.

- Handle confidential information with discretion and maintain a high level of professionalism.

- Coordinate internal and external meetings, including logistics, agendas, and follow-up actions.

Administrative Duties:

- Maintain and organize files, records, and other documentation.

- Assist with the preparation of board and management reports.

- Liaise with clients, vendors, and other stakeholders on behalf of the Principal.

Marketing Support:

- Assist in the development and execution of marketing campaigns, including content creation and distribution.

- Manage social media accounts, including posting updates and engaging with followers.

- Coordinate the production of marketing materials such as brochures, newsletters, and digital content.

- Track and report on marketing metrics, providing insights and recommendations for improvement.

- Collaborate with external vendors and agencies on marketing initiatives.

- Maintain and update the company’s website and ensure content is current and accurate.

Project Management:

- Assist in the planning and execution of special projects, including research, data analysis, and report preparation.

- Coordinate and follow up on action items from meetings and projects.

- Track project deadlines and ensure timely completion.

Office Management:

- Oversee office supplies and equipment, ensuring that the office environment is functional and well-maintained.

- Coordinate with IT and other departments to resolve issues as they arise.

- Assist with onboarding and training of new employees as needed.

Event Planning:

- Plan and organize company events, meetings, and conferences.

- Manage invitations, RSVPs, and event logistics.

Qualifications:

Experience:

- Minimum of 3-5 years of experience as an Executive Assistant, preferably in the insurance or financial services industry.

- Experience supporting C-level executives is highly desirable.

Skills:

- Exceptional organizational and time management skills.

- Strong written and verbal communication skills. Fluent English, Mandarin and Cantonese are a must.

- Proficient in Microsoft Office Suite, especially in Excel, PowerPoint, and other relevant software.

- Ability to work independently and take initiative.

- High level of professionalism and confidentiality.

Education:

- Bachelor's degree in Business Administration, Communications, or a related field is preferred but not required.

Compensation:

- Competitive salary commensurate with experience.

- Benefits package including group benefits plan, paid time off and holidays.

How to Apply:

Interested candidates should submit their resume and a cover letter detailing their relevant experience to hr@chatin.ca or apply Via Indeed.

Job Types: Full-time, Permanent

Pay: From $50,000.00 per year

Additional pay:

• Bonus pay

Benefits:

• Company events
• Dental care
• Disability insurance
• Flexible schedule
• On-site parking
• Paid time off
• Vision care
• Wellness program

Flexible language requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's Degree (required)

Experience:

• Executive Assistant: 2 years (preferred)

Work Location: In person