Operations Assistant

Full job description

 

Operations Assistant – Toronto


 


 

Adams + Miles is seeking an Operations Assistant for our Toronto location.


 

The operations assistant in our Toronto office wears many hats, primarily in his/her role as a support person for the partners, managers and condo team in Toronto. Duties include general office administration, reception duties, and undertaking special projects as needed.


 

Requirements

  • Superior organizational skills and a proactive approach to work
  • Ability to work independently with minimal supervision
  • Excellent accuracy and attention to detail
  • Excellent computer skills (a solid knowledge of Windows, Microsoft Word/Excel, Outlook, Teams, and the ability to learn and adapt to new/unfamiliar software packages quickly)
  • Excellent phone and e-mail manner and a high level of competence when communicating
  • Ability to prioritize work to ensure assignments within given deadlines without sacrificing accuracy or quality
  • Excellent time management skills and the ability to work under the pressure of last-minute deadlines
  • Discretion and to handle sensitive materials
  • Versatility, adaptability and high tolerance for change
  • Discretion, tact, diplomacy, and sound judgment
  • Ability to work overtime as required, sometimes with short notice
  • A team player.

 

 

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Remote Moderator, $42/hr, Part-Time, Weekend, No Degree
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Virtual Assistant, No Experience, $42/hr, Remote, Weekend
Remote Customer Support, $45/hr, Part-Time, College Student
Data Entry, Remote, $40/hr, Night Shift, No Degree
Evening Virtual Assistant, Remote, $45/hr, No Experience
Weekend Customer Support, $42/hr, Remote, College Student
Remote Data Entry, $50/hr, No Experience, Evening/Night Job
Remote Live Chat, $40/hr, Part-Time, No Degree Required
Virtual Assistant, $42/hr, Remote, Weekend, Entry Level
Remote Phone Support, $45/hr, Evening, No Experience Required
Data Entry, No Experience, $50/hr, Remote, College Student
Remote Moderator, $40/hr, Weekend, No Degree, Part-Time

Detailed Responsibilities

  • Provide general administrative support to the office
  • High-volume scanning of documents
  • Couriering of documents
  • Assist the condo team with coordination of audit boxes to and from the client location
  • File scanning/photocopying as required
  • Receiving, sorting, saving and distributing of daily mail
  • Answering, screening, and forwarding calls as necessary
  • Maintain office/kitchen supply inventory
  • Lunchroom organization and maintenance
  • Assist with special projects as required
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