Accounting Assistant id-7484

April 28, 2025

Accounting Assistant

The Accounting Assistant plays a vital role in supporting the Director of Accounting with daily financial operations. This position involves data entry, invoicing, accounts payable and receivable reconciliation, and inventory management. The ideal candidate is a driven, detail-oriented individual with excellent communication skills and a strong ability to multitask. They should be proficient in MS Office and adaptable to changing priorities. This role requires a proactive approach, offering support in various accounting tasks to ensure smooth and efficient financial processes within the company.

Key Responsibilities:

Accounts Payable Reconciliation

Review and reconcile accounts payable to ensure accuracy and timely payments

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Accounts Receivable

Manage and enter daily financial transactions to maintain accurate records
Monitor incoming payments and resolve discrepancies
Handle credit card transactions and check drafts, ensuring proper documentation
Manage collections and assist in collection efforts to maintain a healthy cash flow

Internal Expense Auditing

Audit and verify internal expense reports for compliance and accuracy

Inventory Management

Enter new inventory items and kits into the system and assist with inventory reconciliation.

Additional Duties

Perform other tasks as needed or requested.

Required Qualifications:

Education: High school diploma or equivalent required
Technical Skills: Proficiency in data entry and MS Office (Word, Excel, Outlook)
Attention to Detail: Strong focus on accuracy and meticulous follow-up
Communication Skills: Excellent written and verbal communication skills.
Time Management: Proficient in managing time and meeting deadlines.
Multi-tasking & Adaptability: Capable of handling multiple tasks efficiently and ability to adapt to changing priorities, delays and unexpected events.
Driven & Self Motivated: A proactive and team driven attitude is essential.
Flexibility: Willing to assist in various areas as needed.

Preferred Qualifications:

Accounting/Bookkeeping Experience: 1+ year of experience in accounting or bookkeeping position.
Professional Office Experience: 3+ years in a professional office setting

Working Conditions:

Primarily office-based with occasional requirements for assisting in other areas as needed.
Occasional lifting of 20 lbs. or less
May involve periods of sitting, standing, and computer use for 6-8 hours per day.
Regular business hours, with occasional overtime during peak periods or special projects.

**Note:** The above job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

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