Deputy City Clerk id-8278

May 9, 2025

Description

Wheat Ridge was founded during the 1859 Gold Rush as a rest stop for miners and later named for its golden wheat fields. As unsuccessful miners turned to farming, the area thrived with orchards, vegetable fields, and later, greenhouses, earning the title “Carnation City.” Incorporated in 1969, Wheat Ridge now offers a central location with easy access to Denver and the Rocky Mountains. It operates as a home-rule city with a council-manager government, where the elected council sets policy, and the manager oversees daily operations and budgeting.

CORE VALUES: The City of Wheat Ridge is committed to excellence and ACTION!:

Accountability: Employees take responsibility for their actions, decisions, and recommendations and are accountable to each other and the community

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Change: Adapts to changing organizational needs, conditions, and work responsibilities.

Teamwork: Employees value teamwork as a collaborative effort, with each person contributing unique skills, knowledge, and training to achieve common goals.

Integrity: Employees uphold the highest ethical standards, recognize the importance of public and customer trust and adhere to the values of the organization.

Opportunity: Employees are empowered to grow professionally, develop best practices, and seek challenges to advance the City.

NOW!: Employees are proactive, timely, and efficient in responding to the needs of the organization and the community – NOW!

GENERAL PURPOSE: The Deputy City Clerk serves the public, elected officials, city manager and city departments by providing a variety of services and information. The City Clerk’s Office is responsible for all municipal elections, clerking city council meetings, administering liquor licenses, responding to public records requests, serving as the records manager, administering amusement licenses and amplified sound permits; codifying ordinances; posting and publishing public and legal notices; managing the Boards and Commissions appointment process; maintaining the division’s web pages; and other administrative duties as assigned by the City Manager’s Office.

Essential Duties and Responsibilities

RESPONSIBILITIES: The following duties are illustrative only and are not intended to be all inclusive:

Perform duties of the Clerk in their absence

Perform overall office administration tasks including preparing a draft budget; approving invoices for payment; ordering office supplies; working with the city clerk to ensure written policies and procedures are current and being implemented

Research the city code, resolutions and ordinances pertaining to the work of the City Clerk’s Office and recommend code changes, prepare oral and written reports on findings and make recommendations for improvement or needed changes

Prepare, post and publish all public hearing and legal notices, as required

Administer the liquor licensing program including review of applications for new licenses and transfers, changes of corporation structure, temporary permits, renewals, manager registrations and special event permits

Read, comprehend and apply state and local laws, rules and regulations in the administering of licenses

Coordinate public hearings with the Liquor Authority Hearing Officer, City Attorney’s Office, Police Department personnel and others.

Work collaboratively with the Compliance Officer to coordinate postings and inspections

Issue amusement licenses and amplified sound permits per the city code

Manage the Boards, Commissions and Committees appointment process and coordinate with staff liaisons to ensure boards, commissions and committee practices are consistent and beneficial to the community

Fulfill public information requests in accordance with the Colorado Open Records Act

Provide leadership and guidance to records liaisons and implement the record retention program

Provide leadership and guidance to achieve specific projects and outcomes

Manage the division’s web pages

Minimum Training and Experience Required to Perform Essential Job Functions

JOB QUALIFICATIONS

High school graduation or equivalent

Minimum of three (3) years' experience in municipal government or related experience; previous experience as a Deputy City Clerk preferred or any equivalent combination of training and experience that provides evidence that the applicant possesses the required skills and abilities.

Notary public certification or the ability to obtain within 60 days from the date of hire

Certification as, or progress towards, Certified Municipal Clerk (CMC) preferred.

Initiative to work with minimal supervision

Independent judgment and office knowledge; willingness to innovate and integrate new technologies

Exemplary office and organizational skills

Demonstrates public policy competencies including meeting procedures and guidelines

Provides stellar customer service, managing conflict with discretion and in a courteous and tactful manner

Requires good writing and oral communication skills

Understands, communicates, and implements statutorily required and local laws regulations

Good communication and explanatory skills

Impeccable research skills, knows how and where to find needed information

Must meet required deadlines

Ability to use standard office equipment such as personal computer and associated software including Microsoft Office, Laserfiche, transcription equipment, and copier

Working knowledge of state and local liquor licensing laws and regulations; working knowledge of state and federal legislation as needed to perform duties including the Colorado Revised Statutes pertaining to election law and records retention; C.O.R.A. and Open Meetings Act.

The hiring range for this position is $73,150.00 to $76,807.50. Compensation beyond this range may be considered based on relevant experience and qualifications.

HOURS OF WORK, WORK ENVIRONMENT AND LOCATION:

Hours of Work: This position is full-time, 40 hours a week. Work will generally be completed Monday-Friday, between 8am-5pm, with some evenings required

Location: Work will primarily be performed at the City of Wheat Ridge City Hall, with some local travel required. After initial training and onboarding is completed, this position may be eligible for hybrid work locations.

Work Environment: Position is primarily administrative in nature, working indoors completing tasks such as reading and reviewing reports, papers and other documents, typing, filing, writing reports, correspondence and other documents. This portion of the job will require sitting, walking, bending, kneeling, standing, hearing, speaking and lifting boxes up to 20 pounds occasionally. Specific vision abilities required by this position include close, distance, and the ability to adjust focus.

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