STATEWIDE MULTIMEDIA OFFICER id-8093

May 7, 2025

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

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The Senior Executive Assistant for Global Quality is a dedicated position responsible for ensuring that day-to-day administrative support is provided for direct and indirect business partners. This support includes, but is not limited to schedule management, office management, and other administrative support as needed.

Key Objectives/Deliverables

The Senior Executive Assistant for Global Quality has responsibility to:

Schedule annual governance committee meetings, leadership meetings and events. Work with facilitators to manage execution of committee meetings.

Serve as key contact person in dual areas to minimize disruptions for the direct and indirect business partners, and leader for administrative support staff globally.

Handle all facets of the business partners' schedules: Prioritize and organize the business partners' time (schedule meetings, resolve conflicts, etc.) and ensure that the business partners are adequately prepared for each day's activities, as well as manage their work-life balance.

Work independently and across boundaries in response to incoming requests, meetings, etc. Prioritizing those requests and maintaining direct, open, and constant communication with the business partners to ensure awareness of priority issues or changes to daily schedule.

Develop a relationship with executive assistant teams in providing support for Lilly Board of Directors, Executive Committee, Manufacturing Leadership Team, Parenteral Drug Association Board of Directors and ERGs; i.e., AMECA.

Manage all aspects of business travel and provide proactive support with travel emergencies to minimize disruptions for business partners.

Represent Eli Lilly and Company and the Team Lilly values in all communications with internal/external business partners and external agencies/organizations. Coordinate communication forums (BTVs, town halls, coffee chats, etc.) and partner with consultant(s) for functional global communications.

Manage recognition requests, partner with other functions in providing support for diversity and inclusion programs and expect unplanned projects.

Foster knowledge sharing and team cohesiveness by mentoring and coaching other admins in the division and organizing opportunities for networking.

Effectively manage business processes (Expense reports, travel approvals, travel exceptions, etc.) and proactively anticipate business needs that enable business partners to meet timelines, process approvals, and any other requests from their organization. Maintain group distribution lists, and update org charts as necessary.

Support large global meetings w/agendas, planning, team building and logistics.

Coordinate external speaking engagements, including registration, travel, etc.

Education

High School Diploma, 5 years or more of executive assistance experience with demonstrated excellence.

Experience

Proficiency in Outlook, Microsoft Office, Teams, etc. and can navigate multiple systems.

Other important skills include proactive thinking, communication, prioritization, time management, interpersonal skills, problem-solving, meeting planning, travel planning and confidentiality.

Additional Information Includes

Experience in working with multiple functions

Work independently

Flexibility

Accountability

Training in administrative and technical topics as identified in Individual Training and Development Plan

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