Virtual Assistant - CEO Support: Internationally-Based (1099) id-8459

May 12, 2025

Full Job Description

KENTECH Consulting Inc. is an award-winning background technology screening company. We are the creators of innovative projects such as eKnowID.com—the first consumer background checking system of its kind—and ClarityIQ, a high-tech/high-touch investigative case management system.

MISSION

We're on a mission to help the world make clear and informed hiring decisions.

VALUE

In order to achieve our mission, our team embodies the core values aligned with it:

core-values

Customer Focused: We are customer-focused and results-driven.

Growth Minded: We believe in collaborative learning and industry best practices to deliver excellence.

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Fact Finders: We are passionate investigators for discovery and truth.

Community and Employee Partnerships: We believe there is no greater power for transformation than delivering on what communities and employees care about.

IMPACT

As a small, agile company, we seek high performers who relish the idea that their efforts will directly impact our customers and help shape the next evolution of background investigations.

As a Virtual Executive Assistant to the CEO, you’ll play a mission-critical role. Beyond managing calendars and inboxes, you’ll lead and coordinate special projects, streamline operations, and ensure our CEO can focus on high-impact work. Your project management skills and customer-first mindset will be key to delivering results that ripple across the organization.

YOU’LL THRIVE IN THIS ROLE IF YOU:

✔ Are a natural project manager – You thrive in high-ownership roles and know how to lead initiatives from concept to completion.

✔ Obsess over the customer experience – You see every task through the lens of how it impacts those we serve.

✔ Love fast-paced collaboration – You enjoy working cross-functionally and finding smarter ways to get things done.

✔ Are tech-forward – You leverage tools and systems to make operations more efficient.

KEY RESPONSIBILITIES

Project & Executive Support

Lead strategic initiatives and special projects from planning to execution

Anticipate executive needs and ensure priorities are proactively managed

Coordinate meetings, events, and travel with thoughtful attention to detail

Communicate on behalf of leadership with internal and external stakeholders

Customer-Facing & Marketing Tasks

Support sales and marketing through CRM management, client follow-ups, and campaign coordination

Design client-facing presentations and materials (PowerPoint, Canva, Adobe)

Manage social media accounts and help craft messaging aligned with brand tone

Serve as an extension of our brand—professional, warm, and customer-first

Systems & Operations

Optimize workflows using automation tools and project tracking platforms

Own calendar management, file organization, task delegation, and cross-team updates

Manage financial admin tasks such as invoice tracking and QuickBooks entries

Set up systems that help executives and teams stay ahead of deadlines

WHO YOU ARE

✔ A Confident Project Manager – You take initiative, build timelines, and get things across the finish line

✔ Customer-Centric Communicator – You understand nuance and bring professionalism to every interaction

✔ Hyper-Organized & Self-Motivated – You manage your time and projects independently

✔ Tech-Savvy – You’ve worked with tools like Google Workspace, HubSpot, QuickBooks, and know your way around automation

REQUIREMENTS

4+ years supporting executives, preferably in fast-paced, remote-first or tech environments

Demonstrated experience leading and coordinating projects independently

Proficiency in: Google Workspace, QuickBooks, and CRM systems (e.g., HubSpot)

Bachelor’s degree preferred (business, marketing, or related field)

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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