HR Coordinator (Temporary)-GEMS World Academy-Abu Dhabi

December 18, 2025

Other Jobs To Apply

Job Description At GEMS World Academy, Abu Dhabi, we pride ourselves on creating an inclusive, dynamic learning community where every student feels valued, challenged, and supported. Situated on Al Reem Island, our school offers the International Baccalaureate (IB) framework alongside elements of the British curriculum, providing students with a well-rounded and globally focused education. We are inviting applications from experienced and dedicated HR Coordinator's to join our exceptional team from January 2026. The HR Coordinator will play a vital role in supporting staff and ensuring the smooth and efficient operation of HR processes in line with the GEMS WAA's vision for excellence, inclusivity, and future-focused education. This role involves overseeing day-to-day HR administration, coordinating recruitment and onboarding, and maintaining accurate records to ensure compliance with GEMS Education standards and UAE labour regulations. With access to advanced HR systems, professional development pathways, and the collaborative support of the wider GEMS network, the HR Coordinator will work closely with the HR Manager, school leadership, and central support teams to deliver a high-quality HR service. The role also requires liaising with staff, government relations, and external providers to facilitate visa processing, insurance, and other employee services. Additionally, the HR Coordinator will play an important part in staff engagement by supporting induction, handling staff queries with professionalism and discretion, and ensuring that HR practices reflect the values of care, respect, and innovation that define the WAA community. Skills Key Responsibilities <ul><li>Support the HR Manager in the smooth delivery of HR services, ensuring all processes comply with GEMS Education policies and UAE legislation.</li><li>Coordinate recruitment processes, prepare documentation, and manage the onboarding of new staff, including visa and insurance requirements.</li><li>Maintain employee records and HR systems (D365 and Phoenix), ensuring information is accurate, secure, and up to date.</li><li>Administer benefits such as medical insurance and liaise with external providers to resolve staff queries.</li><li>Prepare official letters and documentation such as NOCs, salary certificates, and transfer letters.</li><li>Monitor and record staff leave accurately for payroll processing.</li><li>Collaborate with leadership, Student Services, administrative teams, and other GEMS schools as required.</li><li>Support induction and engagement initiatives to foster a positive staff experience.</li><li>Handle sensitive information with the highest levels of confidentiality and professionalism. </li></ul>Skills And Experience <ul><li>Prior experience in an HR administrative or coordinator role in the UAE is preferred.</li><li>Strong organisational skills with attention to detail and the ability to manage multiple priorities.</li><li>Proficiency in Microsoft Office and HRIS platforms (experience with D365 and Phoenix is an advantage).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to maintain confidentiality and discretion at all times.</li><li>A proactive, solutions-focused mindset with the ability to adapt in a fast-paced environment. </li></ul>GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

DISCLAIMER