Admin / Office Manager / Receptionist

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Role Overview

The Admin / Office Manager / Receptionist is responsible for ensuring the smooth day-to-day functioning of the office. This role combines front-desk responsibilities with general administration, office coordination, vendor management, and basic operational support.

The position requires a professional, organised, and proactive individual who can handle multiple tasks efficiently while serving as the first point of contact for visitors and callers.

Key Responsibilities

Front Desk & Reception

  • Act as the first point of contact for visitors, clients, and guests
  • Greet visitors professionally and ensure a positive first impression
  • Answer, screen, and direct incoming calls and emails
  • Manage meeting room bookings and assist with meeting arrangements

Office Administration

  • Maintain office records, files, and documentation (physical and electronic)
  • Handle incoming and outgoing mail, couriers, and deliveries
  • Manage office supplies and stationery; monitor stock and place orders as needed
  • Coordinate with building management for office access, maintenance, and facilities

Office Management & Coordination

  • Oversee day-to-day office operations and ensure the office runs efficiently
  • Liaise with vendors and service providers (IT, cleaning, pantry, maintenance, etc.)
  • Assist in onboarding and offboarding of employees (access cards, seating, basic setup)
  • Maintain office policies, procedures, and basic operational checklists

Administrative Support

  • Provide general administrative support to management and team members
  • Assist in scheduling meetings, calendar coordination, and travel arrangements
  • Support basic HR and finance tasks such as document collection, invoice tracking, and filing
  • Maintain confidentiality of company and employee information

Key Skills & Competencies

  • Strong organisational and multitasking skills
  • Professional communication and interpersonal skills
  • Attention to detail and ability to work independently
  • Basic proficiency in MS Office (Word, Excel, Outlook)
  • Ability to handle sensitive information with discretion
  • Pleasant, courteous, and client-facing demeanor

Qualifications & Experience

  • Bachelor’s degree or diploma preferred (any discipline)
  • 2–5 years of experience in an administrative, office management, or receptionist role
  • Prior experience in a professional services, corporate, or regulated environment is an advantage
  • Familiarity with UAE office practices is preferred

Working Conditions

  • Full-time, office-based role
  • Standard working hours as per UAE Labour Law

Job Types: Full-time, Permanent

Pay: AED5,000.00 - AED10,000.00 per month

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